The OfficeNow suite of collaborative documents
OfficeNow is talkspirit's complete collaborative office suite allowing your users to work efficiently together and online on 3 types of documents: the text document, the spreadsheet and the presentation.
When OfficeNow is enabled in your organization, 3 document icons appear above the news feed and in the file space.
(https://storage.crispSome readersDrives labels
Drives labels are keywords formatted using a color chip. They allow you to organize your directories and files and give them a particular meaning (a status, a sub-theme, a document type, etc.).
There are 2 types of Drives labels:
Group drive labels: they can be assigned to all the files and directories of a group drive only.
Organization labels: these can be assigned to all files and directories on all of your group drives.
Group drive labels
Labels created in a group drivSome readersTalkspirit Drive
Summary
How to get there?
Who can administer the Drive?
How is the Drive organized?
What options are available to me?
Good to know
This is a shared storage space that allows you to organise and access all the files (images, sounds, videos, documents, etc.) stored on the Talkspirit platform according to their membership of a group.
Each group haSome readersMy Drive on Talkspirit
Gather your personal files now from a dedicated My Drive view, independent from the group drives.
From this view, you'll be able to create new documents, accessible to you only!
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The OfficeNow presentation is one of the 3 types of documents offered in the complete talkspirit collaborative office suite allowing your users to work efficiently together.
Create a presentation
To create a presentation, click the Presentation icon from the General News Feed, Group News Feed, or File Area.
A window opens with a blank presentation.
Presentation Interface
(https://sSome readersDrive rights management
Each group has a storage space for its files and documents which is accessible thanks to the Drive.
The users rights on the drive of a group are similar to their rights on the group and set up by the group administrator.
To set this permission:
click on Settings in the group,
select Manage permissions.
(https://storage.crisp.chat/users/helpdesk/website/1821ca0959967600/652d299f-d6a6-4ed0-88b0-1e0a5fir7ov1.pnSome readersMove and share a document from the drive
The Drive section allows you to create, edit and share documents.
You can store your documents in:
a personal drive My Drive,
a group drive.
The personal drive My Drive
You can create and import your documents on My Drive: these files will only be accessible by you.
However, you can:
Share a document from the My Drive section with other users of the platform,
Move the file to a group drive.Few readersTalkspirit's trash
You have the possibility to find the documents you've deleted from the drive from a Trash view.
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Activating/deactivating the Drive module
This module is enabled by default on your platforms.
To disableFew readersWorking with Drive Labels
Tags are keywords formatted using a color chip. They are used to organize the files and directories of the drive and can take on a particular meaning.
There are 2 types of labels:
the labels of a group drive: created by the group managers only and/or the members of the group, it is possible to associate them with the files and directories of this drive alone.
the organization labels, created by an administrator, can be associated with all the files and directories of the group drivFew readersOfficeNow Documents
The OfficeNow document or word processor is one of the 3 types of documents offered in talkspirit's complete collaborative office suite allowing your users to work efficiently together.
Creating a document
To create a document, click the Document icon from the General News Feed, Group News Feed, or File Space.
A window opens with your document.
Document interface
(https://storage.cFew readersCollaborating with OfficeNow
OfficeNow is talkspirit's complete collaborative office suite allowing your users to work efficiently together and online on 3 types of documents: the text document, the spreadsheet, the presentation.
Click here to learn more about the OfficeNow office suite (https://help.talkspirit.cFew readersCréer des étiquettes d'organisation
Les étiquettes sont des mots clés mis en forme via une pastille de couleur. Elles permettent d’organiser les fichiers et répertoires du drive et peuvent revêtir une signification particulière.
Il existe 2 types d’étiquettes :
les étiquettes d’un drive de groupe : créés par les gestionnaires de groupe seulement et/ou les membres du groupe , il est possible de les associer aux fichiers et répertoires de ce drive seul.
les étiquettes d’organisation, créées par un administrateur, peuveFew readersDrive Notifications
Summary of the article:
Enabling Drive notifications for all Groups drives by default.
Enabling and setting up notifications on group drives of your choice.
Finding Drive notifications
Good to know
Who can enable Drive notifications?
Thanks to drive notifications, you can follow the activities of the group drives ofFew readersDownload, move, delete files from the drive in bulk
You can export, move and delete files in bulk if an administrator of your platform enabled it.
Import files in bulk to the drive
You can import several files from your computer to the drive.
To do so, you need to select the Add files icon.
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The spreadsheet, or OfficeNow spreadsheet, is one of the 3 types of documents offered in talkspirit's complete collaborative office suite allowing your users to work together efficiently.
Creating a spreadsheet
To create a spreadsheet, click the Spreadsheet icon from the General News Feed, Group News Feed, or Filespace.
A window opens with your spreadsheet.
Spreadsheet interface
(https://storage.crisp.chat/users/helpdesk/websitFew readersImport a folder in your Drive
The Drive is a shared storage space allowing you to organize and access all the files (images, sounds, videos, documents, etc.) saved on your platform according to their group membership.
In this article, we will see how to Import a folder from your computer:
Via a drag and drop from your computer to the platform
Via the file upload button
Import a folder via drag and drop
First, go to the group drive in which you want to import a folder or to youFew readersDownload a folder from your drive to your computer.
The Drive is a shared storage space that lets you organize and access all the files (images, sounds, videos, documents...) saved on your platform according to their group membership.
You can download a complete folder from the Drive to your computer.
Download one or more folders
To download a folder from your Drive or a group drive directly to your computer. Select the folder(s) of your choice and click on the Download icon.
(https://storage.crisp.chat/users/helpdesk/website/d003eFew readersEnable bulk actions on the drive
You can allow users to upload, move and delete files in bulk on the platform.
Enable or limit bulk actions for drive users
You can allow the users to upload, move and delete files in bulk in groups from the administration. To do so, you just have to select the Drives section.
You can then choose to allow those actions to:
all users,
group administrators only.
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