> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.talkspirit.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# OfficeNow Spreadsheets

The spreadsheet, or [OfficeNow](https://help.talkspirit.com/en/articles/4161621) spreadsheet, is one of the 3 types of documents offered in talkspirit's complete collaborative office suite allowing your users to work together efficiently.

# Creating a spreadsheet

To create a spreadsheet, click the **Spreadsheet** icon from the General News Feed, Group News Feed, or Filespace.

A window opens with your spreadsheet.

## Spreadsheet interface

[![](https://storage.crisp.chat/users/helpdesk/website/29358d053c3b1e00/960df436-c9f7-449f-bafc-6cf399_1scp1st.png)](https://downloads.intercomcdn.com/i/o/219468465/1bb09e25713c190760e01881/image.png?expires=1740392100&signature=ff19a360497239b3bd028c6c879dd4fb1fdfc9b5c6aabd080dc371ccd3b80b2b&req=diEuEs92mYdaFb4f3HP0gIiOBObo4EgAj7qSiHCP9vtbXUIJTtY9LZ%2FZjDQG%0Awkxa6iS2EjvzARd0CA%3D%3D%0A)

# Editing and working with a spreadsheet

* Click on **Untitled Document** on the right in the top banner to give it a title.
* Click in a cell, enter the character "=" to perform an operation or enter the first letters of a mathematical function.

[![](https://storage.crisp.chat/users/helpdesk/website/69eb8c3bdc295000/35560d82-e9ce-41c5-b8e4-4508c2_16xutln.png)](https://downloads.intercomcdn.com/i/o/219468656/ac47fd8273b5b7648739ab9e/image.png?expires=1740392100&signature=f8c8053870e22ebd925d0e93a37ad1b0d25d6e67122b77ab202fb14f9b41ece5&req=diEuEs92m4RZFb4f3HP0gBmxOJo5n0bTgZt0%2Bz2b0r5UQidTYc113e5biyQp%0Acr3Co4oPgxeJpk6EiQ%3D%3D%0A)

* Select one or more cells to format them with the options in the **Home** menu.
* To undo or redo an action, click **Undo** or **Redo** on the left side of the **Home** menu.

All changes made to the spreadsheet are recorded continuously. You can leave the document without fear at any time.

# Working Collaboratively, Version Management

The presence of several people online on the spreadsheet is visible by an icon in the upper right-hand corner of the document.

## Comments

Select a cell then **Add comments** by right-clicking to add a comment, or do the same via the action with the same name in the **Collaborate** menu.

## Version management

When you change a spreadsheet, the changes you make to it generate new versions. These versions can be kept to distinguish the evolutions made between 2 versions and to return to a previous version if necessary.

The display of the versions is available in the File menu (coming soon).

# Compatibility with Microsoft Excel

Microsoft Excel files shared within a group can be opened and edited in Talkspirit's OfficeNow suite.

To work together on an Excel document,

* **Load the file** in the Filespace of the desired group
* **Click on the document** (.xls or .xlsx extension) to open it in OfficeNow.

[![](https://storage.crisp.chat/users/helpdesk/website/ac6cf4e21f36c000/63c6e0a7-c6ba-48a6-95ec-1d18d3_glovwu.png)](https://downloads.intercomcdn.com/i/o/219469327/f344890781dcabf0ac1797b3/image.png?expires=1740392100&signature=ec23554b40cee2c792eb4a9af25818718de5faaa6e2556764d76ab8e648f3e4e&req=diEuEs93noNYFb4f3HP0gGqvvIBBn8DRZ6378gBNsGZb1L2h6738DAxjxWbf%0AGtmZ0gtnAg02pxbw2g%3D%3D%0A)

OfficeNow spreadsheets can be downloaded in Microsoft Excel format into OfficeNow from the **File** menu and then **Downloaded as** they are, or from the **Download File** action in Talkspirit.

Read also:

* [OfficeNow collaborative documents](https://help.talkspirit.com/en/articles/4161621) to learn more about permissions and rights, actions available on the document in file space, hosting and storage