> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.talkspirit.com/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# OfficeNow Documents

The [OfficeNow](https://help.talkspirit.com/en/articles/4161621-the-officenow-suite-of-collaborative-documents) document or word processor is one of the 3 types of documents offered in talkspirit's complete collaborative office suite allowing your users to work efficiently together.

# Creating a document

To create a document, click the **Document** icon from the General News Feed, Group News Feed, or File Space.

A window opens with your document.

## Document interface

[![](https://storage.crisp.chat/users/helpdesk/website/eea280d5fb0e4800/06ea39c0-6290-4ef7-9b09-3f64ea_1j62cpz.png)](https://downloads.intercomcdn.com/i/o/219277231/f9105101bf99917bfbf5aca8/image.png?expires=1740392100&signature=8708e7273fa59e7237aefe5e9de6f368f82b5893d06ec3f572502ea17f93fbda&req=diEuFM55n4JeFb4f3HP0gJKyhtMh1HLWpk5yxTbWeC3CE0WN3mAwG1iu4Wb%2F%0Ah6n6Q9rSmzuXPjy3FQ%3D%3D%0A)

# Editing and formatting a document

* Click on **Untitled Document** on the right in the top banner to give it a title.
* Enter your text and format it with the options in the **Home menu**.
* To undo or redo an action, click Undo or Repeat on the left side of the **Home menu**.

All changes made to the document are saved continuously. You can leave the document without fear at any time.

# Working collaboratively, version management

The presence of several people online on the document is visible by an icon in the upper right-hand banner of the document.

## Tracking changes

Click on the **Collaborate** menu and then **Change Tracking** to identify changes made by users to the document and validate or reject them.

## Comments

Double-click on a word or select a content then select **Add Comments** by right-clicking to add a comment, or do it via the action with the same name in the **Collaborate** menu.

[![](https://storage.crisp.chat/users/helpdesk/website/f9f611f536b24800/8f37c7bd-f182-4c47-aad0-5ae10d_1mfd7na.png)](https://downloads.intercomcdn.com/i/o/219279188/bc7997a74b9be4db10e0a2a1/image.png?expires=1740392100&signature=bcb91f5de9fe024e52d274915c84f2f19ebe7c5e075777f3d31e2156b71a412c&req=diEuFM53nIlXFb4f3HP0gPF%2Biz5ufAZixBB5zElMnnnAaE4%2BP6or5O97ZHBE%0AGix2a2TvmhaP8Ygo2A%3D%3D%0A)

## Version management

When you change a document, the changes you make to it generate new versions. These versions can be kept to distinguish the evolutions made between 2 versions and to return to a previous version if necessary.

The display of the versions is available in the File menu (coming soon).

# Compatibility with Microsoft Word

Microsoft Word files shared within a group can be opened and edited in Talkspirit's OfficeNow suite.

* Click on the document (.doc or .docx extension) to open it in OfficeNow

[![](https://storage.crisp.chat/users/helpdesk/website/d5f7b817b137f800/041219fa-a792-40ba-844e-53262e_1si38b0.png)](https://downloads.intercomcdn.com/i/o/219279819/33329a9156af346239611593/image.png?expires=1740392100&signature=cf15e901facc5817e51441cdfea113b4f5fcf82aec287c9deb950fd3e10e1058&req=diEuFM53lYBWFb4f3HP0gDregbD%2BaowiQHVlhO0NeRA6JctdMG%2Bohnft6X%2Fy%0A7zZR7N5TRPOsA1TzLw%3D%3D%0A)

OfficeNow documents can be downloaded in Micorsoft Word format into OfficeNow from the **File** menu and then **Download as** they are or from the **Download File** action in Talkspirit.

# Compatibility with text file formats

Compatibility with the extensions of major document formats is as follows.

[![](https://storage.crisp.chat/users/helpdesk/website/497d080e7544e800/3f9e2c6f-c3d8-4693-9d9c-ca0d80_gd52ux.png)](https://downloads.intercomcdn.com/i/o/219281204/c144ce2767a8e1be51ac6f6d/image.png?expires=1740392100&signature=990dc49da5bf109769833613e869eeed0d2744faeb3b724013d48092fadee433&req=diEuFMF%2Fn4FbFb4f3HP0gBIffUW7hVPgH45ZiLqtFPyRGfB3WU8FU6b4sBnw%0A3fMnTUR5Ytf88Zg74Q%3D%3D%0A)

[![](https://storage.crisp.chat/users/helpdesk/website/aa8393b0c7315000/ecab6e55-04e6-4a8d-bf38-c323cd_s7z3dj.png)](https://downloads.intercomcdn.com/i/o/219281288/def37040c8de56223bfad395/image.png?expires=1740392100&signature=c122a28c07cb54cb92156ac0b89542ad8d259d501e07520b570cadd811d5118c&req=diEuFMF%2Fn4lXFb4f3HP0gMav578dye%2FCkKUrM%2BOKljiFlEK5up4xha0ACRY%2B%0A9mMxKSv4KsQopp9Ong%3D%3D%0A)

Read also:

* [OfficeNow collaborative documents](https://help.talkspirit.com/en/articles/4161621-the-officenow-suite-of-collaborative-documents) to learn more about permissions and rights, actions available on the document in file space, hosting and storage