> ## Knowledge Base Index > Fetch the complete knowledge base index at: https://help.talkspirit.com/sitemap.xml > Use this file to discover available pages before exploring further. > Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash). # Collaborating with OfficeNow OfficeNow is talkspirit's complete collaborative office suite allowing your users to work efficiently together and online on 3 types of documents: [the text document](https://help.talkspirit.com/en/articles/4161807-officenow-documents), [the spreadsheet](https://help.talkspirit.com/en/articles/4161918-officenow-spreadsheets), [the presentation](https://help.talkspirit.com/en/articles/4161948-officenow-slides). Click here to learn more about [the OfficeNow office suite](https://help.talkspirit.com/en/articles/4161621-the-officenow-suite-of-collaborative-documents). Click here to access our [OfficeNow Suite Frequently Asked Questions page](https://help.talkspirit.com/en/articles/4171172-officenow-documents-faq). # Working collaboratively OfficeNow gives you several ways to collaborate online and in real time with users who have access to your documents: * Co-editing the document * Revision mode (only for text documents) * Comments # Co-editing the document Co-publishing - a mode for editing the same document with several people at the same time. **By default, each edit made by one user is visible to other users connected at the same time and saved continuously.** You can identify the number of connected users at any time with the icons visible on the right of the top banner of your document. [![](https://storage.crisp.chat/users/helpdesk/website/a723436113f88800/057264af-1f38-437f-a579-0e0318_hnnpge.png)](https://downloads.intercomcdn.com/i/o/219661847/7259e089005e1425e8426c2f/image.png?expires=1740392100&signature=941caf9c0b6c13a200329bc3a1b32cd3999d72811feac8484dafcd29c43a272c&req=diEuEM9%2FlYVYFb4f3HP0gJ8YzObUNud%2B9mJBVFXdrzrc0suXC%2FwTiQ99bZNR%0APkHVidsvl6h79Rtdsg%3D%3D%0A) ## Co-editing in Quick or Strict mode OfficeNow offers you 2 co-editing modes allowing you to **define when changes should be saved on the document and visible to others.** [![](https://storage.crisp.chat/users/helpdesk/website/f234b526c8bd8000/efc30b07-1606-4917-8740-f74a3c_vlx7j4.png)](https://downloads.intercomcdn.com/i/o/219662155/81fbcd504cdb9a8d05100146/image.png?expires=1740392100&signature=8cde4a87b18e97e2852a545e3524ce8bb873544fa86a1c997d483daea63a53b9&req=diEuEM98nIRaFb4f3HP0gFTEAcje1ngJHqDO9mFQ2VWjZq3nkhVpeXtf%2Bh8R%0AJN9eB6DSvDAen9e7ig%3D%3D%0A) * In quick mode (default mode), each modification made by a user is visible to other users connected at the same time and saved continuously. * In strict mode, the user must save his or her changes to make them visible to other users. **This is the only case where the Save function in the Home menu or displayed as a diskette can be used.** [![](https://storage.crisp.chat/users/helpdesk/website/34f53cd10b29bc00/eae6e470-c784-4113-82f9-d0a74d_e9jspo.png)](https://downloads.intercomcdn.com/i/o/219662314/93d7f8cc110e3218942db945/image.png?expires=1740392100&signature=1abb01f12a3b10acd79f5816ea7dc533d7a8b6244b959abdfeb7001595c149c2&req=diEuEM98noBbFb4f3HP0gBQkT8U7lnLxp37iu9p8s3cr3pk%2Bu9hF8zIoIKot%0ABdkhqzjGWTe%2Fzu8bUQ%3D%3D%0A) The different versions of your document will soon be accessible via a feature in OfficeNow, allowing you to return to a previous version. # Revision mode The Revision mode is a **collaborative work mode on the document including a validation process** on the modifications proposed by the users. To **activate the Revision mode**, click on the corresponding icon in the Collaborate menu. [![](https://storage.crisp.chat/users/helpdesk/website/a1cbd2b095085000/ab65f77a-6a58-4c4c-9545-b0a66e_90dfl9.png)](https://downloads.intercomcdn.com/i/o/219663116/e20f609e57b81a0f45b211c4/image.png?expires=1740392100&signature=e14b61b1ea55459d6aa86a224edf91ce1185b6bf273aa68276852080001d959d&req=diEuEM99nIBZFb4f3HP0gE8Q2eOe2CcyUhXfbErpY77gwHVe9yzRvhSkEDoA%0A7HZOpsHT6WO4aPxcjQ%3D%3D%0A) Once this mode is activated, each edit is visible in the form of a highlight (color) and a comment when you click on the edit. Each user editing the document will see his or her changes in a different color from the others. [![](https://storage.crisp.chat/users/helpdesk/website/4988512cb766e800/1be049e6-c8ef-4cef-b00e-e0c088_ofnehl.png)](https://downloads.intercomcdn.com/i/o/219663331/3e768bccb3104bd4ac6aec86/image.png?expires=1740392100&signature=443fe4ac9932df7d478930f92a9572e213e92ca1dd1fe486629beaae554a4667&req=diEuEM99noJeFb4f3HP0gAbbXjPeRgseki2lqy4EvcqGUjyWLv27eJJk18U1%0A3Kvl%2B35%2BUbgvDj2iAA%3D%3D%0A) Each user can then **Accept** or **Reject** an edit by clicking on the **v** and **x** icons in the small window showing the change made. ## Checking a document in Revision mode The **Display Mode** icon allows you to view the document in 3 ways: * **Markup (default):** this is the mode that shows the changes made to revise them * **Final:** this simulation presents the document as it would be if all revision marks are accepted. * **Original:** This simulation presents the document as it would be if all revision marks are rejected. [![](https://storage.crisp.chat/users/helpdesk/website/82f1d9289424900/078f542d-06d1-41e5-a9a4-c1cc2d_1yv5qda.png)](https://downloads.intercomcdn.com/i/o/219664118/341afa022ff06819ed1040b6/image.png?expires=1740392100&signature=a10ff67c523448708bb3002cdbee0dd4b4bfa530500fbf921575c16778067097&req=diEuEM96nIBXFb4f3HP0gOlHZquFD7CuwQMzqU3nFi9SVL7MEjHvMQjPRPQU%0ALiou89ZKuw8t4%2F7CIw%3D%3D%0A) ## Revision of the document and acceptance/rejection of revision marks To browse all revisions of a document more efficiently, click the Collaborate menu and use the **To Previous Change** and **To Next Change** functions and the **Accept** or **Reject** icons to browse all revisions. # Comments Comments allow you to engage in a discussion about a word, phrase or part of the document with users accessing it. ## Commenting To comment, select a text and with a right click or via the **Add Comment** icon on the **Collaborate** menu, enter your comment in the small window and click **Add**. [![](https://storage.crisp.chat/users/helpdesk/website/4f1c4c1cfb5e6800/b71d1b88-24c0-4a56-bec6-f8019b_1rdkx0g.png)](https://downloads.intercomcdn.com/i/o/219664703/23188cf37072bd1400bd2dc7/image.png?expires=1740392100&signature=0a7e47de0b722a0a2fdd5c9561f5050fab91cef7d72e27578806a447b22bc609&req=diEuEM96moFcFb4f3HP0gEmjFjIHrlDGMvNpXJhj5mvpIDMgnQlPp6K0We59%0AbjgWKSpmlUSV4mH0ow%3D%3D%0A) When a comment is added, the relevant text or passage is highlighted. Click on the highlighted area to display the comment. [![](https://downloads.intercomcdn.com/i/o/219664871/187e9400f95505d457201e64/image.png?expires=1740392100&signature=d3269a0050f94d8ab3a4be79ce65f50492b66f42bad8bfe45ca3b4ba489858fe&req=diEuEM96lYZeFb4f3HP0gBkZgymyfAw4lhyKAeLMozop%2BZvfdyQn9KFWxXXH%0A8t6VcRxB5iMJAGMm1w%3D%3D%0A)](https://downloads.intercomcdn.com/i/o/219664871/187e9400f95505d457201e64/image.png?expires=1740392100&signature=d3269a0050f94d8ab3a4be79ce65f50492b66f42bad8bfe45ca3b4ba489858fe&req=diEuEM96lYZeFb4f3HP0gBkZgymyfAw4lhyKAeLMozop%2BZvfdyQn9KFWxXXH%0A8t6VcRxB5iMJAGMm1w%3D%3D%0A) The author of the comment can edit or delete the comment (the entire discussion). ## Engaging with the conversation All users accessing the document can participate in the discussion by clicking on **Add a Reply.** Each reply can be edited or deleted by its author. ## Closing a Conversation Once the conversation is over, the user can close the conversation by clicking on the **validate** or **v** icon in the upper right corner of the window. ## Delete all comments On the **Collaborate** menu, click the **Trash** icon to access the options for deleting comments, including all comments published on the document. # Collaboration with spreadsheets OfficeNow allows you to collaborate on spreadsheets with: * Co-editing * Adding comments These two collaborative modes operate in a similar way to the one described above for the text document. [![](https://downloads.intercomcdn.com/i/o/219665772/57ca9500da5bfa0324f92b23/image.png?expires=1740392100&signature=638d7c01989cd60fc5e7878b91acd9f76c553dcb6210d990ae25b7e8993449b4&req=diEuEM97moZdFb4f3HP0gC23xoCLjQX3rmyhKjGaEJWHHP0oiG6hg7PyL4UP%0A7RiqJsKpLCENu6zhZg%3D%3D%0A)](https://downloads.intercomcdn.com/i/o/219665772/57ca9500da5bfa0324f92b23/image.png?expires=1740392100&signature=638d7c01989cd60fc5e7878b91acd9f76c553dcb6210d990ae25b7e8993449b4&req=diEuEM97moZdFb4f3HP0gC23xoCLjQX3rmyhKjGaEJWHHP0oiG6hg7PyL4UP%0A7RiqJsKpLCENu6zhZg%3D%3D%0A) # Collaboration with presentations OfficeNow allows you to collaborate on presentations with: * Co-Publishing * Adding comments These two collaborative modes operate in a similar way to the one described above for the text document. [![](https://downloads.intercomcdn.com/i/o/219666185/31caa1ef4ac6ca77a0801a38/image.png?expires=1740392100&signature=6f1e6e016177397995aa1ffb5cba117b9b85f600049f54398c4a58cd339934c4&req=diEuEM94nIlaFb4f3HP0gE%2FTVNkCTn%2FeZlnP32Xgpb3PzSGbtnhsnknCc0ZQ%0A%2B3%2FxODb0IdiGmDvV6A%3D%3D%0A)](https://downloads.intercomcdn.com/i/o/219666185/31caa1ef4ac6ca77a0801a38/image.png?expires=1740392100&signature=6f1e6e016177397995aa1ffb5cba117b9b85f600049f54398c4a58cd339934c4&req=diEuEM94nIlaFb4f3HP0gE%2FTVNkCTn%2FeZlnP32Xgpb3PzSGbtnhsnknCc0ZQ%0A%2B3%2FxODb0IdiGmDvV6A%3D%3D%0A)