OfficeNow is talkspirit's complete collaborative office suite allowing your users to work efficiently together and online on 3 types of documents: the text document, the spreadsheet, the presentation.

Click here to learn more about the OfficeNow office suite.

Click here to access our OfficeNow Suite Frequently Asked Questions page.

Working collaboratively

OfficeNow gives you several ways to collaborate online and in real time with users who have access to your documents:

  • Co-editing the document
  • Revision mode (only for text documents)
  • Comments

Co-editing the document

Co-publishing - a mode for editing the same document with several people at the same time. By default, each edit made by one user is visible to other users connected at the same time and saved continuously.

You can identify the number of connected users at any time with the icons visible on the right of the top banner of your document.

Co-editing in Quick or Strict mode

OfficeNow offers you 2 co-editing modes allowing you to define when changes should be saved on the document and visible to others.

  • In quick mode (default mode), each modification made by a user is visible to other users connected at the same time and saved continuously.
  • In strict mode, the user must save his or her changes to make them visible to other users. This is the only case where the Save function in the Home menu or displayed as a diskette can be used.

The different versions of your document will soon be accessible via a feature in OfficeNow, allowing you to return to a previous version.

Revision mode

The Revision mode is a collaborative work mode on the document including a validation process on the modifications proposed by the users.

To activate the Revision mode, click on the corresponding icon in the Collaborate menu.

Once this mode is activated, each edit is visible in the form of a highlight (color) and a comment when you click on the edit.

Each user editing the document will see his or her changes in a different color from the others.

Each user can then Accept or Reject an edit by clicking on the v and x icons in the small window showing the change made.

Checking a document in Revision mode

The Display Mode icon allows you to view the document in 3 ways:

  • Markup (default): this is the mode that shows the changes made to revise them
  • Final: this simulation presents the document as it would be if all revision marks are accepted.
  • Original: This simulation presents the document as it would be if all revision marks are rejected.

Revision of the document and acceptance/rejection of revision marks

To browse all revisions of a document more efficiently, click the Collaborate menu and use the To Previous Change and To Next Change functions and the Accept or Reject icons to browse all revisions.

Comments

Comments allow you to engage in a discussion about a word, phrase or part of the document with users accessing it.

Commenting

To comment, select a text and with a right click or via the Add Comment icon on the Collaborate menu, enter your comment in the small window and click Add.

When a comment is added, the relevant text or passage is highlighted. Click on the highlighted area to display the comment.

The author of the comment can edit or delete the comment (the entire discussion).

Engaging with the conversation

All users accessing the document can participate in the discussion by clicking on Add a Reply.

Each reply can be edited or deleted by its author.

Closing a Conversation

Once the conversation is over, the user can close the conversation by clicking on the validate or v icon in the upper right corner of the window.

Delete all comments

On the Collaborate menu, click the Trash icon to access the options for deleting comments, including all comments published on the document.

Collaboration with spreadsheets

OfficeNow allows you to collaborate on spreadsheets with:

  • Co-editing
  • Adding comments

These two collaborative modes operate in a similar way to the one described above for the text document.

Collaboration with presentations

OfficeNow allows you to collaborate on presentations with:

  • Co-Publishing
  • Adding comments

These two collaborative modes operate in a similar way to the one described above for the text document.

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